Tags make it pretty straightforward to organize notes and also find specific ones with ease. After a long wait, Apple has finally introduced tags in the stock note-taking app. That means you can now organize your notes with different tags on your Mac to ensure everything is in perfect sync and also easily accessible.
To further simplify the task, Apple has added a productivity-defining feature called “Smart Folder” that lets you organize notes on your Mac based on your selected tags. This is precisely what you need to manage a ton of notes efficiently without breaking any sweat. That said, let’s get started with this all-new feature!
Use Tags to Organize Notes on Mac Like a Pro
Organizing notes with tags on macOS is dead simple. All you need to do to tag any note is just enter the hashtag # followed by the tag that you want to use > give space and you are done. For instance, #mac.
It’s worth pointing out that you can add multiple tags in a note. If the need arrives to use more than one tag, make sure to take advantage of this flexibility.
You can find all your custom tags under the Tags section in the sidebar. If the tags are hidden, take the pointer over the Tags option to reveal a tiny arrow. Clicking on this arrow will show up your custom tags.
Another quick way of viewing the tags is by just entering the hashtag anywhere in a note.
From now onwards, you can use tags to search items. Besides, clicking on a specific tag also brings up the tagged notes, making it more convenient for you to find certain items.
Create a Smart Folder in Apple Notes App on macOS
Smart folders can play a vital role in helping you manage your notes with the desired convenience. Since there is no limitation, you can create as many smart folders as you need.
- To get going, open the Apple Notes app on your Mac and then head over to the sidebar located on the left.
- Now, click the “+” New Folder button and choose Smart Folder in the popup menu.
- Next, give a suitable name to the folder.. When you click the Tags field, your custom tags will appear in a menu, allowing you to easily choose specific tags. Once you have created the smart folder, make sure to click OK to finish.
Going forward, your smart folder will automatically organize notes based on your preferred tags.
Edit Smart Folder in Notes App on macOS
Later, if you ever wish to make changes to the Smart Folder, you can do so with ease. For example, you can change the name of the folder and even add/remove tags depending on your needs.
- Launch the Notes app on your macOS device > Navigate to the sidebar and hover the pointer over the Smart Folder that you want to edit.
- Now, select Edit Smart Folder in the menu.
- Next, edit the folder as desired. Once you are done, make sure to click OK to finish.
Convert a Folder to Smart Folder in Notes App on Mac
Interestingly, you can also convert any folder into a smart folder. So, if you have some folders that you want to get smarter in terms of managing your notes, you should take advantage of this pretty nifty feature.
- Open the Notes app on your macOS device and navigate to the sidebar.
- Now, hover the pointer over the folder in question.
- Next, click the three-dot icon that shows up right next to the folder and then choose Convert to Smart Folder in the menu.
- Now, a popup will appear asking you to confirm the action. Be sure to click Convert in the menu to finish.
Perfectly Organize Notes With Tags on your macOS Device
There you have it. As you can see, it becomes incredibly straightforward to manage notes using tags. If you also use iOS/iPadOS 15, you would be glad to know that tags work almost the same way in the Notes app for iPhone and iPad.
What’s more, if your macOS and iOS devices are linked with the same iCloud account, your custom tags will sync seamlessly across the devices. So, get the most out of this all-new feature to keep everything organized.
Have any questions? Shoot them up in the comments section below.
